Custom Supplier Relationship Management Software (SRM)
Uitop’s supplier relationship management (SRM) software will help you save time and cut down on costs. It’s made to match your business needs, making it easier and more effective to manage your relationships with suppliers.
Advantages of Custom SRM Software
Supplier Onboarding and Qualification
Streamlined Onboarding Process for New Suppliers
The days of endless paperwork and back-and-forth emails are over. Instead, we provide a smooth, digital onboarding experience that feels smooth. New suppliers go through a simple, step-by-step process. This digital-first approach not only speeds operations up considerably — it can cut the process down from weeks to just days.
Customizable Qualification Criteria
Customize your qualification criteria to keep supplier quality high. We understand that not every supplier is the same, so our system gives you the freedom to customize your qualification criteria. You can create multiple qualification levels, personalize industry-specific questionnaires, and set up scoring systems that match your company’s values and goals.
Automated Document Collection and Verification
Our automated document collection and verification system requests the documents you need from suppliers, sends reminders as deadlines approach, and securely stores everything in one spot. Plus, our smart verification algorithms check incoming documents for completeness and accuracy, flagging any problems for human review.
Supplier Onboarding and Qualification
Contract Management and Negotiation
Centralized Contract Repository
A contract database is a digital storage space for all your contracts. You can access them from anywhere as long as you have permission. This setup boosts teamwork between departments like legal, procurement, and finance and ensures everyone has the latest and most accurate contract information.
Version Control and Document Tracking
The version control and document tracking tools keep a detailed history of all the changes made to contracts. This makes it easy to compare different versions of a contract and see how things have changed over time. The system also keeps a clear audit trail, which is essential for compliance and resolving disputes. If you need to, you can go back to earlier versions.
Automated Contract Creation
Our system also provides automated contract creation with a range of customizable templates. These templates cover all kinds of agreements, from basic confidentiality agreements to more complicated multi-party contracts. The templates can be easily updated to match any new company policies or legal requirements, so all new contracts meet current standards.
Contract Management and Negotiation
Performance Tracking and Evaluation
Real-Time Monitoring of Performance Metrics
This feature lets you see how your suppliers operate currently, not just in past reports. You can quickly check delivery times, product quality, or how well they follow the agreements. This helps you detect and fix problems quickly, so you don’t have to wait for monthly or yearly reviews.
Customizable KPIs for Different Supplier Categories
You can customize KPIs and scorecards for different supplier categories. This means you can create your own way of measuring how good each supplier is based on what matters to your business. For example, you might prioritize speed for one type of supplier, but focus on quality for another.
Automated Data Collection
Our SRM software automatically gathers info about supplier performance from different parts of your company’s computer systems. Instead of someone having to manually collect data from separate systems like inventory, finance, or quality control, the software does it all for you. This saves time and reduces mistakes that can happen with manual data entry.
Performance Tracking and Evaluation
Risk Assessment and Mitigation
Comprehensive Supplier Risk Profiling
Paint a clear picture of the possible risks tied to each supplier. Our team can create a solution that considers different factors that could lead to trouble, like the supplier’s financial situation, their history of deliveries, the stability of their country, and how dependent your business is on them.
Automated Risk Alerts and Notifications
If a supplier’s delivery times start to slip or there’s news about financial hiccups in their business, the system will hit you up with an alert. You won’t have to keep checking for issues yourself; the software has your back and will let you know when something needs your attention.
Compliance and Regulatory Risk Tracking
This feature helps make sure your suppliers are sticking to all the necessary laws and regulations. It monitors the rules that apply to your industry and checks if your suppliers are on top of these requirements. For instance, it might keep an eye on whether suppliers have the right certifications, are following environmental rules, or meet ethical trading standards.
Risk Assessment and Mitigation
Collaboration Tools and Communication Channels
Centralized Supplier Portal for Data Exchange
Bring your company and its suppliers together in one easy online space. It’s a safe spot where everyone can check out and update important information as needed. You can post updates, share documents, and track orders and deliveries right here. This means everyone involved in your supply chain stays in the loop with the latest info.
Real-Time Messaging and Chat Features
This lets you chat instantly with your team and suppliers. No more delays of old-school communication — now you can quickly respond to any sudden changes or pressing matters in your supplier relationships.
Task Management and Project Collaboration Tools
Uitop will help you keep everything organized when working with suppliers. You can create task lists, assign responsibilities to specific team members (both inside and outside your company), set deadlines, and track the overall performance.
Collaboration Tools and Communication Channels
SRM Software Integration with Existing Systems
Seamless Data Synchronization with ERP Systems
You can automatically align data between the supplier relationship management software and enterprise resource planning (ERP) systems. This makes sure that details like purchase orders, inventory levels, and financial information are consistent across the board.
API Connectivity for Third-Party Software Integration
This function gives you a set of standard tools that lets the SRM system link up with different third-party apps. We develop robust APIs, which ensures secure data sharing and smooth integration with other business tools like customer relationship management (CRM) software.
Easy Data Import/Export Features
The import feature lets you upload supplier data, product catalogs, or past performance metrics all at once from other sources. The export function allows you to pull specific data sets for analysis, reporting, or use in other systems.
SRM Software Integration with Existing Systems
Supplier Relationship Management Software Development
Key stages of the software development process in our company include the following.
1. Consultation and Needs Analysis
2. Design and Prototyping
3. Development and Implementation
4. Testing and Quality Assurance
5. Deployment and Support
During this stage, we communicate with the client to figure out what they really need, what problems they have, and what they want to achieve with the SRM software.
After gathering all the info, our team creates a detailed design of the software’s structure and appearance. We put together prototypes or wireframes to show off how the system will work and its layout, helping clients share their thoughts early on.
During this phase, our team gets down to business writing the code for the SRM software. We also make sure to integrate the software with any existing systems when needed.
Our testing service includes unit testing, integration testing, and user acceptance testing. Our experts make sure that the software checks all the boxes that were set and runs smoothly under different conditions.
Once everything’s tested and gets the green light, we roll out the supplier relationship management software in the client’s setup. After we’ve deployed it, we continue to offer tech support and maintenance to handle any problems that may pop up.
Technologies We Use in Software Development
We leverage cutting-edge technologies to deliver powerful and efficient custom supplier relationship software.
Reviews
“They took extra time to ensure that our frontend developer could easily implement the wireframes.”
“The quality of Uitop’s work was really outstanding. Uitop impressed with the quality of their designs, which received positive feedback from various users.”
“They took way more responsibility than we asked and we were so happy with the results of all their work. Uitop was easy to work with, flexible, and valuable to our company.”
“We were really happy with the whole process. The team’s workflow was smooth; their designers communicated well and responded to questions promptly.”
“We’re most impressed with Uitop’s ability to come up with a system to be able to bring design solutions.”
“Uitop delivers high-quality results on time through effective communication. They were patient and easy to work with throughout the development process.”
Supplier Relationship Management Case Studies
We redesigned construction ERP and boosted user retention to 94%
We solved Slabstack’s problem with contractors’ communication by redesigning their platform. By creating a simpler and more intuitive interface, we fixed often missed updates which led to weakened relationships with suppliers. With the new design, Slabstack managed to received +134% of new users in Q1.
We helped aviation maintenance software to secure $3.25m in seed round
WingWork users were struggling with mistakes and wasting time due to a confusing interface when users were ordering stocks from suppliers. Our redesign made the process much easier and ensured zero errors when finalizing contracts with suppliers. With it 96% demo users became clients.
We helped government supplier software transform 94% of demos into users
Thanks to a complete redesign of the invoicing and reporting interface on a platform, government contractors can now easily track all documents with suppliers and resolve issues with them instantly. As a result, we saw 137% more new users in the first quarter, and 94% of them decided to continue using the software.
Why Choose Uitop for SRM Software Development
FAQs
How is custom SRM software different from off-the-shelf solutions?
Custom SRM software is designed just for your business’s needs, workflows, and the systems you’re already using.
What are the main benefits of using custom SRM software?
Some of the main advantages include better supplier performance, lower costs, improved teamwork, smarter risk management, and increased visibility into your supply chain.
How long does it usually take to develop custom SRM software?
The time it takes to develop and implement custom SRM software can vary based on how complicated your needs are. Typically, it might take from 3 to 12 months.
Can custom SRM software work with our current systems?
Absolutely! One of the best things about custom SRM software is its ability to easily integrate with your existing systems like ERP, CRM, or financial software.
Let’s Talk!
“They took extra time to ensure that our frontend developer could easily implement the wireframes.”
“The quality of Uitop’s work was really outstanding. Uitop impressed with the quality of their designs, which received positive feedback from various users.”
Ready to Make Your Supplier Relationships Smoother?
Our team is here to suggest a solution and change the way you manage your suppliers.
