How we redesigned ERP for fitness and wellness
studios

Airclub is a B2B software that streamlines gym operations, saving time and boosting profits.

Challenge

The previous UX design required excessive clicks for member details, document retrieval, payment updates, and active membership status. It made it hard to find B2B clients for the Airclub team that would be ready to pay for such a product.

Result

Uitop has done a B2B software redesign that streamlined gym operations with simplified member management and payments, boosting efficiency and growth through enhanced analytics and improved interface.

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Ease of use score
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Design-to-code success
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Screens made
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Launch time
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Churn rate reduce

Project Brief

The Airclub is a B2B SaaS platform that transformed the fitness and wellness administrative and operational processes. It offers a seamless and efficient solution for member management, class scheduling, insights generation, leads management, and virtual content access.  AirClub came to us to redesign the user experience to create modern tools to save time and increase profits for fitness businesses.

Member Management

Problem

Admins faced inefficiencies with member management due to scattered data across multiple screens. Updating payment methods, viewing memberships, and accessing documents required navigating through complex, time-consuming processes, leading to frustration.

Solution

Consolidated all essential member information on a single, detailed screen. Admins can now easily update payment methods, view active memberships, and access documents with minimal clicks.

Class Scheduling

Problem

It’s difficult to manage group classes due to scattered schedules. The lack of a centralized view made planning and organizing weekly classes time-consuming and inefficient.

Solution

We created a weekly schedule page for group classes, allowing admins and coaches to view and manage planned classes efficientl

Advanced Insights

Problem

Key metrics like membership statistics, retention rates, and class attendance were scattered in most cases. This made it hard to analyze financial performance, instructor activity, and lead conversion effectively.

Solution

Uitop did a detailed analytics page to provide insights into membership statistics, retention rates, class attendance, financial performance, instructor activity, and lead conversion.

Leads Management

Problem

Tracking customer conversion and necessary follow-ups was disorganized. There was no clear system to monitor leads, making it difficult to manage and improve conversion efforts.

Solution

For this we implemented a leads funnel to track customer conversion progress and necessary follow-up actions.

Virtual Content Access

Problem

Members had limited access to virtual content, leading to lower engagement. This hindered their overall experience and weakened their connection with the gym.

Solution

Improved member engagement by providing easy access to virtual content, enhancing their overall experience and connection with the gym.

Technology

The interface matches well with the development frameworks. This ensures that the experience is easy for users.

MUI 3

Material UI 3

Figma

AUTO-LAYOUTS, COMPONENT DESIGN SYSTEM, CUSTOMIZATION

Components Library

Challenge

The platform’s inconsistency made development and using the product challenging. Developers and users struggled with a cluttered interface, too many clicks for member details, unclear document access, payment updates, and membership views. Poor font hierarchy worsened navigation.

Solution

We created a unified member screen consolidating all key information into one UI Kit. This accelerated the design and development process by 27%. Users can now easily update payment methods, access documents, and see membership details, with a clear font hierarchy for better navigation.

Problem solving

The design process was a well-organized journey, planned carefully and carried out step by step to make the idea real

Architecture

The app now has a clear layout, making it easy for users to find what they need. Every part, from the main page to the detailed sections, is organized for a smooth experience.

Wireframing

The design team created basic black-and-white frameworks to make sure that the service was user-friendly and easy to use.

Design system

Using a design system ensures consistency and efficiency across the entire product, making development and updates smoother.

Prototype & Testing

Creating prototypes and conducting tests help refine the product by identifying issues and improving user experience before launch.

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