How we use AI in our process ERP Modernization for fitness and wellness studios
AirClub is a gym management software that automates daily tasks, simplifies operations, and boosts profits, delivering a high level of efficiency that led to its acquisition by a major New York gym chain.
The original software had serious usability issues and outdated code. Users had to make too many clicks to perform simple tasks, such as finding member profiles, retrieving documents, updating payments, and checking membership statuses. This poor user experience and slow performance made the product look unprofessional. As a result, the AirClub team struggled to market and sell the platform to new business clients.
We redesigned and developed the software to make gym operations smooth and efficient. Our team simplified member management and payment processing, built a clear user interface, and added advanced analytics. This modern design and code upgrade improved daily operations, boosted software performance, and drove business growth.
Project Brief
AirClub is a B2B SaaS platform created to modernize administrative and operational processes for fitness and wellness studios. The software provides tools for member management, class scheduling, data analytics, lead management, and virtual content access.
The client partnered with UITOP for a complete redesign and software development project. The goal was to build a modern platform that saves staff time, simplifies daily tasks, and increases profits for fitness businesses and upgrades the daily routine for gym visitors.
Member Management
Problem
Admins faced daily inefficiencies because member data was spread across multiple screens. Updating payment methods, viewing active memberships, and opening documents required navigating through complex, time-consuming pages, leading to constant frustration.
Solution
We redesigned and developed a single, detailed profile screen for all key data. Admins can now easily update payment methods, view active memberships, and access documents with minimal clicks, saving time and simplifying daily tasks.
Class Scheduling
Problem
Managing group classes was difficult because schedules were unorganized and separated. The lack of a centralized dashboard made planning and organizing weekly sessions time-consuming, which often led to scheduling conflicts and operational inefficiency.
Solution
Our team built a centralized weekly schedule page for all group classes. This user-friendly calendar allows admins and coaches to plan sessions, manage timetables efficiently, and track upcoming classes in real time.
Advanced Insights
Problem
Key business metrics like membership statistics, retention rates, and class attendance were completely unorganized. This lack of structure made it hard for managers to analyze financial performance, monitor instructor activity, and track lead conversion effectively.
Solution
UITOP built a detailed analytics dashboard to monitor key metrics like membership statistics, retention rates, and class attendance. This centralized page provides clear insights into financial performance, instructor activity, and lead conversion in real time.
Leads Management
Problem
Tracking customer conversion and scheduled follow-ups was completely disorganized. Gyms lacked a clear system to monitor potential clients, making it difficult for sales teams to manage new opportunities and improve overall conversion rates.
Solution
Our team developed a structured leads dashboard to track customer conversion progress and necessary follow-up actions. This visual workflow helps teams manage prospective clients easily, stay organized, and close more sales without losing valuable data.
Virtual Content Access
Problem
Gym members often missed in-person workouts due to travel, illness, or busy schedules, causing their paid memberships to simply burn out. This lack of flexible alternatives frustrated users, lowered their daily engagement, and weakened their long-term loyalty to the gym.
Solution
Our team built an online video hub that provides unlimited access to virtual classes and digital resources from anywhere. This feature allows members to keep training even when they cannot visit the gym, saving the value of their subscription and keeping them connected to the brand.
Components Library
Challenge
The platform's visual inconsistency made development slow and UX adoption difficult. Developers and users faced an overloaded interface, poor font hierarchy, and a complete lack of reusable components. Without these standard design elements, basic tasks like updating payments, checking memberships, and opening documents became complicated and took too much time.
Solution
Our team built a unified UI Kit and a component library to standardize the whole system. This solution speeds up the design and development process by 27%. As a result, users can now easily update payment methods, access documents, and track membership details through a simple and clear interface.
Similar cases
Technology
Front-end
Back-end
Integrations
Problem solving
We structured the design process into clear, actionable steps to transform the initial concept into a functional and scalable product.
Architecture
Wireframing
Design system
Prototype & Testing
